RebelBase offers program management tools for program administrators — which include organizers, facilitators, and other types of managers.
These tools ease the logistical burdens of managing a program through features that bring program participants together and organize them under a common structure.
“Groups” are one major feature for managing programs. They give program administrators the power to organize and keep track of members in their cohorts.
They’re useful not only because everyone in the cohort affiliated with the group — including managers and members — will be able to see everyone else’s project, which makes it easier to find and access these projects when it comes time to review and give feedback, but also because they make it easy for everyone in the cohort to follow the same builder schedule.
Administrators — Setting Up a Group
By organizing a program’s cohorts into groups, administrators can easily see who’s in their cohorts and which projects these members are working on. To create a group:
- Go to your hub space and click on the “Groups” icon in the sidebar.
- Then click the plus button icon on the top right of your screen, give the group a name, and create it.
- You can add members at this point by selecting them from your hub before you create the group.
You can also take a shortcut, and add members from your hub’s other existing groups or events directly to your new group.
If your members are not part of the hub yet, you’ll have to add them to the hub first by clicking the link near the bottom.
Administrators — Setting a Schedule and Tracking Progress
After setting up a group, you can also track the progress each team has made on its project, and through the group page, you can easily access the projects in your cohort to view each team’s published work.
To do this start by building a “Schedule” for your group.
Once you’re in the group for which you want to set a schedule, click the “set schedule” link.
You will have a choice to either choose a template or build a schedule from scratch. The templates have pre-selected builders tailored to a particular theme and ordered in a logical sequence. Explore the templates and use them if they meet your needs (you can edit them after choosing). Templates include:
Intro to Entrepreneurship: Users learn to use design thinking approaches to develop an idea. Then they learn the fundamentals of market analysis.
Startup Funding + Modeling: Users learn to size a market, develop a customer acquisition strategy, and build a financial model.
Intrapreneurship: Users learn to generate a concept for a new initiative, analyze the market, and draw on their ecosystem to gather the necessary resources.
Social Enterprise: Users learn to develop an idea, analyze the competitive landscape, create a brand, and design an impact model.
Growth: Users learn to create a strategy for taking an existing project and preparing it to grow.
Startup Marketing: Users learn to market their project by looking at their market, designing a brand, and formulating a customer acquisition strategy.
Social Innovation Basics: Users learn to develop a concept, design a theory of change for it, and tie the theory of change to social impact metrics.
If the templates don’t meet your needs, then build a schedule from scratch.
To build a schedule from scratch, select the builders you want in the schedule and click the button to “add builders.”
Then drag them up and down so that they are in the order you want for your program.
Optionally, you can also add a due date and time (if you choose to do this, you must give both the date and the time) so that the members of your group know the due date and time by when they should have completed work on their builders.
Once your schedule is set, you can monitor student progress. Any member of a group will see all the student projects in the group, but only the group manager will see the projects’ progress trackers.
What admins see:
The builder is completed AND published to Hub, Groups, Events, or Everyone
If the builder is in progress (meaning that an answer has been saved but the builder has not been published to this group yet)
And if the builder is not started (meaning that no answers have been saved)
Administrators — Activating and Deactivating a Group
Ensure that the number of active groups in your hub does not exceed the number of licenses for your subscription. If it does, deactivate groups you are not using anymore to make room for a new group.
To activate or deactivate a group, go to your “Groups” page and hover your mouse over the “active” or “inactive” icon on a group. Then select an option to activate or deactivate it.
Group Members — Joining a Group and Affiliating a Project
Hub members cannot join a group on their own. A hub administrator who manages a particular group will have to invite them to the group.
Though they will be automatically added to a group once an administrator adds them, the members’ projects may or may not be automatically added.
Automatically Added: If a hub member already had a project or multiple projects before being added to a group, in this case, the project they most recently worked on will be affiliated with the group.
Not Automatically Added: If they had not yet created a project when they were added to a group, they will need to affiliate their project manually.
If they already created the project, they should click on the blue button (+ add project) at the top of the group page that prompts them to add a project to the group. They should make sure that they click on the project they want to add (even if they only have one to choose from) before submitting their request to add the project.
If they do not have a project that is already created, then when they click on the “add project” button, a prompt will invite them to create a new project. They can use the prompt to create a project, and once they’ve done that, their newly created project will be automatically added to the group.
In order for everyone in a group to see who’s working on a project, each individual member of a project team must go to their cohort’s group page on RebelBase and add their project to the group.
If a team’s project was automatically affiliated, but they want a different project to be added, they can switch their project in the group page.
Group Members — Using the Group Schedule
After your group manager has set a schedule, group members will be able to see which builders are due “next,” which are “upcoming,” and which are already “past.” If a group manager has set specific due dates for the builders, members will see those as well.
Members can also access your group’s builder schedule from the builder view in their project. To do this, they should start from your project’s builder view, then click on the “switch track or group” icon near the top of the page.
Then they should switch the view to the group they want to see and they’ll see which builders are upcoming and which they can revisit.
Group Members — Reading the Progress Icon
Any member of a group will see all the student projects in the group, but only the group manager will see every project’s progress tracker.
The builder is completed AND published to Hub, Groups, Events or Everyone
If the builder is in progress (meaning that an answer has been saved but the builder has not been published to this group yet)
And if the builder is not started (meaning that no answers have been saved)