Program administrators can also organize events through RebelBase.
RebelBase’s event features allow administrators to invite participants, supporters, judges, and sponsors to the event, and to see these members displayed on the same event page.
This makes it easy for all attendees to not only learn more about the event from its description on the event page, but also to see other participants who can help them, who will evaluate them, who will compete with them, and who may sponsor them.
Additionally, once the event is launched, the competition can be organized into several rounds with judges assigned to each round.
When the rounds are launched, judges will have access to a rubric that’s built into the platform and which can help them evaluate the competing projects.
These features are useful not only from an organizational standpoint, given that judges and projects can be preassigned to the various rounds, but also from a consistency standpoint, since judges will be able to reference the common criteria in the provided rubric as they evaluate projects.
Creating an Event
To create an event for your program, click the “Hub Events” option on the bar on the left of your hub.
Then click the “New Event” option on the page that appears.
Fill in the relevant information and create the event.
Later, you and anyone invited can find the event by clicking on the “My Events” button in the sidebar.
Inviting Participants to an Event
On RebelBase event pages, you’ll find a list of participants in a box on the upper right-hand side of the page. Click the “Invite” button on that box to invite participants.
Participants can be invited as:
Competitors: anyone participating as part of a project team
Judges: anyone reviewing projects
Sponsors: if you have people or organizations donating resources
Support: if you have invitees willing to advise and support your competitors
General: if they have no specified role
After inviting judges, you should monitor the “Judges” box on the event page. You can control whether or not to publish their bios, and you should publish these when you are ready.
Sponsors you’ve invited will join the event like general participants do, but you will have to take additional steps if you’d like to feature their logos. More on that in the section on sponsors, below.
Starting a Round
Once all your participants are invited, you are ready to start your event. If you have multiple rounds, select the round (or rounds) you’d like to begin with and click “start this round.”
When you start a round, you’ll be prompted to select the projects and judges that’ll participate in that round. Make these selections. (It’ll help your event run more smoothly if you’ve pre-selected which projects and judges will be part of which round.)
Then, click “open this round!”
Closing a Round
You’ll be able to see how much progress the judges have made on scoring by following the progress bar.
Once all of a round’s competitors have pitched and all judges have entered their final scores. You can click the “close this round” button to end the round.
You can open the round again if you need to by clicking the “re-open round” button.
If you’d like, you can publish the scores for everyone in the event to see, simply click the “publish scores” button. Publishing scores in this way may be sensitive for some competitors, so think strategically about whether you want to do this.
Competitors and Events
Competitors in an event will receive an invitation to the event in your inbox or in the “Notifications” space of their RebelBase.
After they accept the invitation to the event, they’ll be asked with what project they’d like to join the event. They can select a project at that point or skip this and do it later. If they skip, they will join the event as a free agent. If they join as a free agent, later they will need to complete their submission. To complete their submission, each member of their team should go to the event page, look in the “Free Agents” section, and click the blue button to submit their projects. Once they do this, their project will show up as part of the event and the project will be accessible for everyone in the event to view.
To ensure that others in the event can view their project, teams should double-check that their answers in their project profile have the proper visibility settings. If they need to make changes, they should go back to their builders, go to the “Review + Publish” topics, and set their privacy so that everyone in their hub or everyone in general can see their work.
Judges and Events
Preparing for the Event
Judges in an event, will receive an invitation to the event in their inboxes or, if they already have a RebelBase account, in the “Notifications” space of their RebelBase. They can accept an event invitation from either place.
When they accept the invitation, they will be asked to enter their bios. They can either do this using the pop-up form that appears, or from their “Profiles” later on. It’s important that they do this so that the competitors can get a sense of who will be judging them. We’ve found competitors really value when judges do this.
Once they’ve accepted the event invitation and created their accounts, they can access their events by clicking on “My Events” in the sidebar.
After clicking on “My Events,” they will find a screen where they can see all events that they’re part of. They can click on the event title for a relevant event and they’ll be directed to the Event Page.
Judging on the Day of the Event
On the day of the event, the event administrator will begin the event by starting the rounds of the event. Once the event administrator has done so, the judges will be able to click on the blue button labeled “score round” to score the projects in their rounds.
When they click on the blue button, it will bring them to the scoring page where all the projects they’ll be judging will be shown. They can select the projects from the list.
When they click on a project, they will see a rubric to complete. They can use this rubric to help them evaluate projects as the project teams present.
When they are done scoring, they should click “done” to save their scores. They will be able to go back and edit their scores any time until the round is closed.
The scores given by all judges will be averaged. The judges can use their average scores for the projects in that round to help them make their final decision about who wins the round and moves to the next round (if there are multiple rounds).
Sponsors and Events
Event sponsors are those who have graciously contributed to an event in some way. Event administrators have the opportunity to feature sponsors on the event page.
To feature a sponsor, the event administrator should reach out to the sponsor to obtain the sponsor’s logo and permission to feature them.
Once the event administrator has the logo, they can add the sponsor by clicking the plus sign in the Sponsors box.
The event administrator should add the sponsor’s logo, name, and a link to its website to add the sponsor to the event page.
The event administrator can also add them to an event and they can add their logo, name and link themselves.
Supports and Events
Event supporters have helped organize the event or have otherwise made themselves available to participants in the event.
Event supporters will join the event like any other participant — by following the link in their inboxes or accepting the invitation through their notifications in the RebelBase platform.
Distinctly from other participants, supporters also have space in the “Supports” box of the event page to list their skills. They should use this space to communicate to others in the event what they can offer them, if there’s interest.
Event administrators will have the capacity to edit these, and can use this ability to add skills to some supports, as needed.
Frequently Asked Questions
How do I change my event title, date, time, location, type, or description?